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of Eastern North Carolina

Local Secretary: Kim Oliver

MENC Geographic Area

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MENC Bylaws

ARTICLE I. - NAME AND PURPOSE

  1. The name of this organization shall be Mensa of Eastern North Carolina.
  2. Mensa of Eastern North Carolina is a local group of American Mensa, Ltd., and is subject to the Constitution of Mensa, the Bylaws of American Mensa, Ltd., and the resolutions adopted by the American Mensa Committee. American Mensa, Ltd. is herein abbreviated as "AML" and the American Mensa Committee as "AMC."

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ARTICLE II. - MEMBERSHIP

  1. Membership of Mensa of Eastern North Carolina shall be open to all members of AML in good standing in the geographic areas assigned to Mensa of Eastern North Carolina by the AMC, or as otherwise assigned by AML.
  2. Mensa members in good standing who are not also members of Mensa of Eastern North Carolina are welcome to participate in the social activities of the local group at the discretion of the host or hostess. The National Ombudsman, his surrogate, and members of the American Mensa Committee shall be permitted to participate in the business affairs of the local group in the discharge of their official duties.

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ARTICLE III. - OFFICERS & DUTIES

  1. The governing body of Mensa of Eastern North Carolina shall be an Executive Committee consisting of four officers (Local Secretary, Deputy Local Secretary, Treasurer, and Parliamentarian), plus additional member(s) elected at-large (one per 200 local members) and one appointed officer (Publications Officer). No more than one-half of the voting members of the Executive Committee may be appointed members. At their first meeting after taking office, the elected members of the Executive Committee shall elect from among themselves their Local Secretary, Deputy Local Secretary, and Treasurer.
  2. The Local Secretary shall be the chief executive officer and the liaison with other local groups and with AML.
  3. The Deputy Local Secretary shall assist the Local Secretary, preside over meetings in the absence of the Local Secretary, and succeed to the office of Local Secretary if that office becomes vacant. The Deputy Local Secretary shall also be responsible for keeping minutes of the business and Executive Committee meetings.
  4. The Treasurer shall be responsible for financial matters of the local group, including the finances of the local group newsletter, and shall submit to the Executive Committee a semi-annual financial report which shall also be published in the local group newsletter. The financial report shall contain schedules of income, expenses and balances for all funds under the control of the local group, including RG, scholarship and other special funds. The Treasurer's Report shall also include a listing of all equipment owned by the local group. The Treasurer may assist the Editor in the preparation and submission of any postal forms that might be required.
  5. The Parliamentarian shall conduct business meetings according to Article VIII, Section 1.
  6. The Publications Officer shall be responsible for the local group newsletter, and shall, with the consent of the Executive Committee, appoint the Editor. The Publications Officer may also serve as the Editor.
  7. The Editor shall edit the local group's newsletter. The Editor shall publish notices of meetings and programs, required ballots, results of business meetings and elections, amendments to the bylaws and related discussions and ballots, the semi-annual financial reports, and shall prepare and publish Post Office forms if required. The Editor may be removed by the Executive Committee or upon petition signed by one-third of the members of the local group. The outgoing Editor must deliver all files in good order to the incoming Editor (or the Local Secretary) no later than 15 days after the outgoing Editor leaves office.
  8. Other appointed positions of the local group may include, but are not limited to, Area Coordinators for outlying groups of members, and Coordinators for other activities as deemed necessary.
  9. The terms of office of elected officers shall be one year from April 1st to March 31st, or until installations of a properly qualified successor, except in the case of resignation or of removal from office as provided in Article III (13). If no one accepts nomination for the following year, the Executive Committee in office can remain instated for up to one additional term.
  10. The term of office for all appointed officers and positions expires at the end of the term of office of current elected officers. Appointed officers, positions and committees are appointed by the Local Secretary with the approval of the Executive Committee, and may be removed from office by majority vote of the Executive Committee unless otherwise stated herein.
  11. All officers and appointees shall deliver all files, office equipment, and materials pertaining to their offices either to their successor(s), to the current Local Secretary, or to another member of the Executive Committee no later than two weeks after leaving office unless otherwise stated herein.
  12. Elected members of the Executive Committee may be removed from office for cause by unanimous vote of all other voting members of the Executive Committee or by recall election. A recall election may be called by a petition citing the reason for such action, and signed by 10% of the membership of the local group as listed on the most recent membership roster provided by AML. The balloting provisions of a regular election shall apply except that a recall election must be held within 60 days of presentation of a properly qualified petition at either a regular or special meeting of the local group, and the dates set forth in Article V shall be adjusted appropriately.
  13. The Executive Committee shall select a replacement for any Executive Committee member who resigns or who is removed or recalled. A simple majority of all voting members of the Executive Committee constitutes a quorum to transact business.
  14. All officers and appointees shall be current members in good standing of AML and of Mensa of Eastern North Carolina.
  15. Each newly seated Executive Committee shall solicit from the local membership the services of an Audit Committee as one of their first duties in office. The purpose of this committee is to audit the financial records of Mensa of Eastern North Carolina as of the term of office just ended and may be used to audit the records of any major event sponsored by Mensa of Eastern North Carolina.
  16. Area Coordinators must reside in that designated area of Mensa of Eastern North Carolina.
  17. An Executive Committee member may be removed from office for unexcused absence at three consecutive Executive Committee meetings. The excusing authority is the Executive Committee.

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ARTICLE IV. - MEETINGS

  1. Regular meetings or activities may be held at such times as may be appropriate; however, a regularly scheduled meeting must be held at least once a quarter. Notice of meetings and activities shall be published in the newsletter.
  2. Special business meetings may be called at any time by the Local Secretary or by the Executive Committee and shall be called upon receipt of a petition signed by 10% of the membership of the local group, using the most recent membership roster provided by AML as a measure of membership count. The date, time, place, and purpose of the special meeting shall be announced or reported in the local group newsletter (or by direct mail). No business other than that indicated in the notice calling the meeting may be acted on.
  3. All business meetings of Mensa of Eastern North Carolina and the Executive Committee shall be held within the geographical limits of the group as assigned by the AMC.

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ARTICLE V. - ELECTIONS

  1. No member of the Election Committee may be a voting member of the Executive Committee or a candidate in the upcoming election.
  2. No later than November 1st the Executive Committee shall name an Election Chair who shall be responsible for conducting the election, receiving and counting the ballots, and certifying the results. The Election Chair shall determine and cause to be published those election rules, regulations and statement format not covered by these bylaws. The Election Chair may select up to two members of Mensa of Eastern North Carolina, not voting member(s) of the Executive Committee or candidate(s) in the upcoming election, to serve as assistant(s).
  3. Nominations shall be tendered for the Executive Committee no later than the deadline (each December) for the January issue of the local newsletter. The membership of the local group shall be notified of these nominations in the January issue of the local group newsletter. Any accompanying statement(s) from candidates shall be published in the February issue of the local group newsletter or by mail posted no later than February 1st.
  4. No later than February 10th additional nominations may be made by petition signed by ten (10) members of the local group and delivered to the Election Chairman.
  5. Ballots shall be printed in the March issue of the local group newsletter or mailed to all members of the local group, but in either case posted no later than March 1. The mail ballots must be returned to the Chairman of the Election Committee and received no later than March 20. Ballots received after that date shall not be counted. A plurality of valid votes cast for each office shall constitute election. The Election Chair shall certify the results of the election to the Local Secretary and shall have the elections results published in the next possible issue of the local group newsletter.
  6. AML shall be notified of the results of the election and shall be notified of any changes in the membership of the Executive Committee during the year.

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ARTICLE VI. - AMENDMENTS

  1. Amendments to these bylaws may be proposed by the Executive Committee or by a petition signed by twenty (20) members of the local group. Such proposals shall be submitted to the AMC for its approval, following which they shall be published in the next issue of the local group newsletter. A mail ballot shall appear in the issue of the local group newsletter that follows publication of the proposal. Balloting deadline shall be no less than 90 days following the first publication of the proposed amendment(s) in the local group newsletter. To become effective, an amendment to these bylaws shall require an affirmative note of the majority of those casting valid ballots as well as the above approval of the American Mensa Committee.
  2. Any changes to the AMC published Model Bylaws shall hereby be incorporated into these Bylaws of Mensa of Eastern North Carolina without further vote of the Chapter.

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ARTICLE VII. - MENSA LOGO & NAME

  1. American Mensa, Ltd. (AML) has granted a royalty-free, non-exclusive license to Mensa of Eastern North Carolina for the use of the mark "Mensa" and a logo, consisting of a globe over a stylized "M" within a border, in connection with the services and purposes of Mensa of Eastern North Carolina. AML retains full ownership of the mark and logo and all statutory and common law rights in the mark and logo.

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ARTICLE VIII. - PARLIAMENTARY PROCEDURE & RULES OF ORDER

  1. The rules contained in Robert's Rules of Order, Newly Revised, latest edition, shall govern the local group in all cases to which they are applicable and not inconsistent with these Bylaws.
  2. Rules of Order for the Executive Committee and for those matters concerning the local group which are not specified in these Bylaws may be adopted by the Executive Committee.

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