- The name of this
organization shall be Mensa of Eastern North Carolina.
- Mensa of Eastern
North Carolina is a local group of American Mensa, Ltd., and
is subject to the Constitution of Mensa, the Bylaws of
American Mensa, Ltd., and the resolutions adopted by the
American Mensa Committee. American Mensa, Ltd. is herein
abbreviated as "AML" and the American Mensa
Committee as "AMC."
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- Membership of Mensa
of Eastern North Carolina shall be open to all members of AML
in good standing in the geographic areas assigned to Mensa of
Eastern North Carolina by the AMC, or as otherwise assigned
- Mensa members in good standing who are not also members
of Mensa of Eastern North Carolina are welcome to participate in the social
activities of the local group at the discretion of the host
or hostess. The National Ombudsman, his surrogate, and
members of the American Mensa Committee shall be permitted to
participate in the business affairs of the local group in the
discharge of their official duties.
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- The governing body
of Mensa of Eastern North Carolina shall be an Executive
Committee consisting of four officers (Local Secretary,
Deputy Local Secretary, Treasurer, and Parliamentarian), plus
additional member(s) elected at-large (one per 200 local
members) and one appointed officer (Publications Officer). No
more than one-half of the voting members of the Executive
Committee may be appointed members. At their first meeting
after taking office, the elected members of the Executive
Committee shall elect from among themselves their Local
Secretary, Deputy Local Secretary, and Treasurer.
- The Local Secretary shall be the chief executive officer
and the liaison with other local groups and with AML.
- The Deputy Local Secretary shall assist the Local Secretary,
preside over meetings in the absence of the Local Secretary, and succeed
to the office of Local Secretary if that office becomes
vacant. The Deputy Local Secretary shall also be responsible
for keeping minutes of the business and Executive Committee
- The Treasurer shall be responsible for financial matters
of the local group, including the finances of the local group
newsletter, and shall submit to the Executive Committee a semi-annual
financial report which shall also be published in the local
group newsletter. The financial report shall contain
schedules of income, expenses and balances for all funds
under the control of the local group, including RG,
scholarship and other special funds. The Treasurer's Report
shall also include a listing of all equipment owned by the
local group. The Treasurer may assist the Editor in the
preparation and submission of any postal forms that might be
- The Parliamentarian shall conduct business meetings
according to Article VIII, Section 1.
- The Publications Officer shall be responsible for the
local group newsletter, and shall, with the consent of the
Executive Committee, appoint the Editor. The Publications
Officer may also serve as the Editor.
- The Editor shall edit the local group's newsletter. The
Editor shall publish notices of meetings and programs, required
ballots, results of business meetings and elections, amendments
to the bylaws and related discussions and ballots, the semi-annual
financial reports, and shall prepare and publish Post Office
forms if required. The Editor may be removed by the Executive
Committee or upon petition signed by one-third of the members
of the local group. The outgoing Editor must deliver all
files in good order to the incoming Editor (or the Local
Secretary) no later than 15 days after the outgoing Editor
- Other appointed positions of the local group may include,
but are not limited to, Area Coordinators for outlying groups of
members, and Coordinators for other activities as deemed necessary.
- The terms of office of elected officers shall be one year from
April 1st to March 31st, or until installations of a properly qualified
successor, except in the case of resignation or of removal
from office as provided in Article III (13). If no one
accepts nomination for the following year, the Executive
Committee in office can remain instated for up to one
- The term of office
for all appointed officers and positions expires at the end
of the term of office of current elected officers. Appointed
officers, positions and committees are appointed by the Local
Secretary with the approval of the Executive Committee, and
may be removed from office by majority vote of the Executive
Committee unless otherwise stated herein.
- All officers and appointees shall deliver all files,
office equipment, and materials pertaining to their offices either to their
successor(s), to the current Local Secretary, or to another
member of the Executive Committee no later than two weeks
after leaving office unless otherwise stated herein.
- Elected members of the Executive Committee may be removed from
office for cause by unanimous vote of all other voting members of the
Executive Committee or by recall election. A recall election
may be called by a petition citing the reason for such
action, and signed by 10% of the membership of the local
group as listed on the most recent membership roster provided
by AML. The balloting provisions of a regular election shall
apply except that a recall election must be held within 60
days of presentation of a properly qualified petition at
either a regular or special meeting of the local group, and
the dates set forth in Article V shall be adjusted
- The Executive Committee shall select a replacement for any Executive
Committee member who resigns or who is removed or recalled. A
simple majority of all voting members of the Executive
Committee constitutes a quorum to transact business.
- All officers and appointees shall be current members in good standing
of AML and of Mensa of Eastern North Carolina.
- Each newly seated Executive Committee shall solicit from the local
membership the services of an Audit Committee as one of their first
duties in office. The purpose of this committee is to audit
the financial records of Mensa of Eastern North Carolina as
of the term of office just ended and may be used to audit the
records of any major event sponsored by Mensa of Eastern
- Area Coordinators must reside in that designated area of Mensa of
Eastern North Carolina.
- An Executive Committee member may be removed from office for unexcused
absence at three consecutive Executive Committee meetings.
The excusing authority is the Executive Committee.
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- Regular meetings or activities may be held at such times as may
be appropriate; however, a regularly scheduled meeting must be held at least
once a quarter. Notice of meetings and activities shall be published in
- Special business meetings may be called at any time by the Local
Secretary or by the Executive Committee and shall be called upon receipt
of a petition signed by 10% of the membership of the local
group, using the most recent membership roster provided by
AML as a measure of membership count. The date, time, place,
and purpose of the special meeting shall be announced or
reported in the local group newsletter (or by direct mail).
No business other than that indicated in the notice calling
the meeting may be acted on.
- All business meetings of Mensa of Eastern North Carolina and the
Executive Committee shall be held within the geographical limits of the
group as assigned by the AMC.
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- No member of the Election Committee may be a voting member of the
Executive Committee or a candidate in the upcoming election.
- No later than November 1st the Executive Committee shall name an
Election Chair who shall be responsible for conducting the election,
receiving and counting the ballots, and certifying the
results. The Election Chair shall determine and cause to be
published those election rules, regulations and statement
format not covered by these bylaws. The Election Chair may
select up to two members of Mensa of Eastern North Carolina,
not voting member(s) of the Executive Committee or
candidate(s) in the upcoming election, to serve as
- Nominations shall be tendered for the Executive Committee no later
than the deadline (each December) for the January issue of the local
newsletter. The membership of the local group shall be notified of these
nominations in the January issue of the local group newsletter. Any
accompanying statement(s) from candidates shall be published in the
February issue of the local group newsletter or by mail posted no later than
- No later than February 10th additional nominations may be made by petition
signed by ten (10) members of the local group and delivered
to the Election Chairman.
- Ballots shall be printed in the March issue of the local group
newsletter or mailed to all members of the local group, but in either case
posted no later than March 1. The mail ballots must be
returned to the Chairman of the Election Committee and
received no later than March 20. Ballots received after that
date shall not be counted. A plurality of valid votes cast
for each office shall constitute election. The Election Chair
shall certify the results of the election to the Local
Secretary and shall have the elections results published in
the next possible issue of the local group newsletter.
- AML shall be notified of the results of the election and shall be
notified of any changes in the membership of the Executive Committee
during the year.
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- Amendments to these bylaws may be proposed by the Executive Committee
or by a petition signed by twenty (20) members of the local group.
Such proposals shall be submitted to the AMC for its approval, following which
they shall be published in the next issue of the local group newsletter.
A mail ballot shall appear in the issue of the local group newsletter that
follows publication of the proposal. Balloting deadline shall
be no less than 90 days following the first publication of
the proposed amendment(s) in the local group newsletter. To
become effective, an amendment to these bylaws shall require
an affirmative note of the majority of those casting valid
ballots as well as the above approval of the American Mensa
- Any changes to the AMC published Model Bylaws shall hereby be
incorporated into these Bylaws of Mensa of Eastern North Carolina without
further vote of the Chapter.
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- American Mensa, Ltd. (AML) has granted a royalty-free, non-exclusive
license to Mensa of Eastern North Carolina for the use of the mark
"Mensa" and a logo, consisting of a globe over a
stylized "M" within a border, in connection with
the services and purposes of Mensa of Eastern North Carolina.
AML retains full ownership of the mark and logo and all
statutory and common law rights in the mark and logo.
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- The rules contained in Robert's Rules of Order, Newly Revised, latest
edition, shall govern the local group in all cases to which they are
applicable and not inconsistent with these Bylaws.
- Rules of Order for the Executive Committee and for those matters
concerning the local group which are not specified in these Bylaws may be
adopted by the Executive Committee.
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